Group Reports
Occupancy, revenue, margin and staff cost side by side across every service - with the site-by-site view your board or bank asks for.
Updated nightly, not quarterly
AcornCloud for Owners
Own the business.Not the backlog.
Live occupancy, margin per site and staff cost against ratio - in one place, on a Tuesday morning, not from your accountant in October. One service or fifteen.
- Multi-site from day one
- Tusla ready
- Your data exports, always
Tiny Acorns Group3 services · 214 children · May snapshot
Group viewOccupancy93%
Net margin18.4%+2.1 pts vs April
Arrears€1,4800.4% of billed
By serviceOccupancy · Margin
Galway City · 96%
21.0%Salthill · 94%
19.2%Tallaght · 88%
13.6%Tallaght is carrying 2.4 staff over ratio.Costing €1,910 a week - rota suggestion ready.
One loginEvery service, per-site permissions
May billed €187,40099.6% collected
1 day
to close the month, not a week
+4%
typical occupancy gain in year one
4 → 1
subscriptions replaced
99.6%
of fees collected on time
The owner’s week
You bought a business, not a filing job.
Most owners we meet are the last person in the building and the first to be asked a question nobody has the number for.
Finding out your margin in October.
Margin per site and per room, updated nightly.
Ringing three managers to ask if there's space.
Live vacancies and waitlist across every service.
Hoping every vetting and cert is in date.
One register, expiry alerts, inspection pack in a click.
Chasing fees on your own phone at the weekend.
AcornPay bills, reminds and reconciles without you.
The comparison
Three ways to own a childcare service.
Paper and goodwill. A patchwork of apps that don’t speak to each other. Or one system that knows your children, your staff and your money at the same time.
Knowing if you have space
No toolsYou feel it when a room is quiet. The waitlist is a page in a diary and a few texts.
A patchwork of toolsA spreadsheet a manager updates on Fridays - and three enquiry inboxes.
AcornCloudLive vacancies per room and per site, one enquiry funnel, twelve-week forecast.
Month-end billing
No toolsTwo evenings, a calculator and the bank statement. Subsidies worked out by hand.
A patchwork of toolsExport from the parent app, re-key into accounts, reconcile the difference.
AcornCloudBatch billing with subsidies applied, AcornPay collects, and it reconciles itself.
Chasing what you are owed
No toolsA note in the diary and an awkward word at the door.
A patchwork of toolsA manual chase list nobody owns, arrears discovered at year-end.
AcornCloudAutomatic reminders, aged arrears by family, and a total you can see today.
Staff cost against ratio
No toolsRotas in a copybook. Overtime found out about on payday.
A patchwork of toolsA rota app that does not know your ratios, hours re-typed for payroll.
AcornCloudRota priced as it is built, over-ratio rooms flagged, hours exported to payroll.
Inspection readiness
No toolsBox files, and hoping every vetting and cert is in date.
A patchwork of toolsA tracker per site, each in a different format, none of them current.
AcornCloudOne register across the group, expiries flagged weeks out, pack exported in a click.
Seeing the whole group
No toolsWhichever site you happen to be standing in.
A patchwork of toolsThree logins, and a comparison you build by hand the night before the meeting.
AcornCloudOne group dashboard, site by site, with the drill-down into any room.
Knowing your margin
No toolsAt year-end, from your accountant, when it is too late to act on it.
A patchwork of toolsWhenever someone rebuilds the spreadsheet - and only at group level.
AcornCloudPer site and per room, updated nightly, with last month beside it.
Your week
~11 hrson admin, plus the evenings you don't count.
~7 hrsplus four bills and the re-typing between them.
~90 minsreviewing decisions, not assembling numbers.
Based on onboarding interviews with 40+ Irish services, 2024–2026. Your mileage will vary with size and how much you already automate.
Built for owners
The numbers you actually run the business on.
Six views that answer the questions you get asked in a bank meeting - and the ones you ask yourself at eleven at night.
Finance & AcornPay
Batch billing, subsidy and ECCE handled, card and direct debit collected automatically, arrears aged and chased for you.
Exports to Xero, Sage and Surf
Staff Cost vs Ratio
See the rota priced as it's built, catch the room that's two staff heavy at 3pm, and export straight to payroll.
Priced before you publish it
Compliance, Group-Wide
Vetting, First Aid, qualifications, policies and incidents in one register - expiries flagged weeks out, inspection pack exported in a click.
Tusla, every site
Occupancy & Waitlist
Every enquiry, offer and start date in one funnel, with a twelve-week forecast so you fill the room before it empties.
Twelve weeks ahead, per room
AcornPlus Benchmarks
See how your fees, occupancy and staff ratios sit against comparable services in your county before you set next year's rates.
Your county, not a national average
Second site, fifth site
Growth shouldn’t mean another spreadsheet.
Open or acquire a service and it inherits your fee structures, policies, room templates and reporting on day one. The group view just gets a new row.
- One login across every service, with per-site permissions
- Due-diligence-ready records if you ever sell or refinance
- Migration from paper or your current system handled by us
Your services4 live
Galway CityOpened 2019 · 84 childrenLive
SalthillOpened 2022 · 71 childrenLive
TallaghtAcquired 2024 · 59 childrenLive
EnnisFee structures, policies and room templates inheritedDay one
The entire Finance suite is so easy to manage. It takes me just minutes from issuing invoices to recording payments.
What owners ask us first.
The four that come up before anyone asks about features.
Something else on your mind?Ask us on the call - bring a month of your own figures.
Pricing is per child per month, per service, with group rates from two services. Most owners retire a parent app, a rota tool, a bookkeeping add-on and at least one spreadsheet - so the line on the P&L usually goes down, not up.
Two to four weeks per service. We import children, families, fee structures and staff records, run one billing cycle alongside your old process, then switch. Your team gets a session per room; you get a named account manager.
Yes. Permissions are per role and per service. Managers run their own site fully, finance sees money across the group, and owner-level reporting stays with you.
Invoices, receipts and payroll hours export in the formats Xero, Sage and Surf accept, and your data is yours to export in full at any time.
See your own numbers, not a demo dataset.
Send us a month of your figures before the call and we’ll walk your occupancy, margin and arrears back to you in forty-five minutes.