Rooms & Ratios
Live headcount per room, with an alert before a ratio slips.
Alerts fire at 90% capacity
Built with Irish early years services
Less admin.More time withthe children.
Rooms, ratios, compliance and fees in one calm place - so your team can be where it matters.
- No card needed
- Live in two weeks
- Tusla ready
Ratios on trackAll 6 rooms
€52.50 paidAoife M. · AcornPay
Trusted by 400+ services across Ireland
- Oakview Village Childcare
- Bluebell Childcare
- Kinsale Kids Academy
- Ready Steady Grow
One system. The whole service.
Nine tools became one. Everything talks to everything, so nothing gets typed twice.
Attendance
Tap in, tap out on the door. Hours that match the funding claim.
Registered hours, not estimates
Compliance
Policies, training and vetting tracked to their expiry date.
Tusla pack in one click
AcornPay
Invoices out, card and SEPA in, subsidies applied automatically.
Learning Journals
Observations tagged to Aistear in a few taps.
Aistear · custom curricula
Messaging
One thread per family. Nothing lost in a WhatsApp group.
Read receipts and live translation
Rooms & Ratios
Catch a ratio before it slips.
The floor changes every ten minutes. AcornCloud keeps up, and tells you who to move.
- Live ratio for every room, on every screen
- Alerts at 90% capacity, not after an inspection
- Cover suggested from staff already on site
Compliance
Inspection-ready on a Tuesday.
Every certificate, policy and signature in one folder that keeps itself current.
- Training and vetting chased before they lapse
- Incidents and medicines signed by parents in-app
- One-click pack for a Tusla visit
ComplianceTiny Acorns Galway
96%
96% in date
2 items need attention before September
Garda vetting
31 staffAll valid
31 staffAll valid
First Aid Responder
Niamh D. · Colm B.2 expire Sep
Niamh D. · Colm B.2 expire Sep
Food Safety HACCP
Renewed annually24 Sep 2026
Renewed annually24 Sep 2026
Child Safeguarding Statement
Reviewed 12 Mar 2026Reviewed
Reviewed 12 Mar 2026Reviewed
AcornPay
Get paid without the awkward chat.
Invoices built from real attendance, with NCS and ECCE already taken off.
- Card, SEPA and standing order in one ledger
- Polite reminders go out for you
- Debtors, surplus and forecast on one page
June invoices94% collected
AMAoife Murphy
Toddlers · 5 days€52.50
Paid
Toddlers · 5 days€52.50
Paid
CBCian Byrne
Preschool · ECCE€0.00
Funded
Preschool · ECCE€0.00
Funded
RORuby O'Neill
Wobblers · 3 days€31.00
Reminder sent
Wobblers · 3 days€31.00
Reminder sent
SKSéamus Kelly
Toddlers · NCS€18.75
Paid
Toddlers · NCS€18.75
Paid
Outstanding after reminders€412.00
Everyone in the service, sorted.
One system, four very different days. Pick the one that sounds like yours.
Run the service, not the spreadsheets.
Occupancy, staffing and cash across every site, in one morning glance.
- Occupancy and waiting list across every site
- Revenue, debtors and forecast without an export
- Switch between settings in a single login
Parents App · free forever
Parents see the day as it happens.
Naps, meals, photos, incidents and fees in one calm feed - instead of six phone calls and a note in a bag.
- Daily diary
- e-Signatures
- Pay in two taps
- Message the room
- Photos & milestones
Free on iOS and Android for every family in your service. No per-parent charge, ever.
Tiny Acorns
Today · Séamus
Lunch - ate it all
Shepherd's pie, peas12:15
Shepherd's pie, peas12:15
Nap
1h 25m, settled quickly12:40
1h 25m, settled quickly12:40
Observation added
Aistear · Exploring14:20
Aistear · Exploring14:20
Sun cream consent
Signed by youMon
Signed by youMon
June fees · due Friday€52.50
Pay €52.50Ate it allLunch · 12:15
Paid €52.50Two taps, no phone call
Room 2 repliedNiamh · 2 min ago
6h
admin saved per week, per manager
94%
of fees collected on time
400+
services running on AcornCloud
7 days
average time to go live
It allows me to know that daily audits are completed to our high standards, and it lets me to see any areas falling behind so that we can fix them right away.
One price. Everything in it.
One monthly fee for the whole service, set by the children you have registered. Nothing gated behind a tier, and nothing that suddenly costs more once your rooms fill up.
From €100· per month · up to 30 children · excl. VAT
- Free data migration from your current system
- Unlimited staff logins on every plan
- Support from real humans in Ireland
- Cancel any time - no lock-in
What you will never be charged for
Parent accounts€0
Setup fee€0
Module upsellsNone
Data migrationIncluded
Questions we get asked.
The five that come up on nearly every call, answered before you pick up the phone.
Something else on your mind?Ask us on the demo call - thirty minutes, no slide deck.
Most services are live within two weeks. We import your children, staff and rooms from your current system or a spreadsheet, then run a short session with your team.
Yes. Subsidy rates are applied to invoices automatically and reconciled against registered hours, so parent balances stay correct.
Data is stored in the EU, encrypted in transit and at rest, with role-based access and a full audit trail on every child record.
Never. The Parents App is free on iOS and Android, for every family in your service.
Yes. Switch between sites in one login, or view occupancy, staffing and finance across the whole group.
Ready to get your evenings back?
Thirty minutes with our team and you’ll know whether AcornCloud fits your service.
- No card needed
- We migrate your data for free
- Live in two weeks