Occupancy & Waiting List
See free places by room and week, and offer them to the waiting list without a phone call.
Offer a place from the hall
AcornCloud for Managers
You didn’t take this jobto chase paperwork.
Occupancy, cover, compliance and cash - decided before nine, from one screen. AcornCloud gives managers the whole service at a glance and the paperwork that keeps itself.
- Single site or fifteen
- Tusla ready
- Live in two weeks
Good morning, GordonWelcome to Tiny Acorns Galway
3 sitesOccupancy93%
Rota cost51%of fee income
Debtors€4123 families
Two staff out in Toddlers. Cover found from Preschool - approve?
Needs Attention4 items
2 First Aid certs expire in SepNiamh D. · Áine C.Chase
5 children flagged for under-attendanceAgainst registered hoursReview
Waiting list: 6 new enquiriesTwo match free places in SeptemberOffer
Ratios on trackAll 6 rooms
Inspection packExported as PDF · 1 click
6h
admin back, every week
93%
average occupancy held
0
spreadsheets to reconcile
1 click
to an inspection pack
The manager’s week
The job is the children. The rest is admin.
Most managers lose their week to four things. AcornCloud takes each one off the desk.
Ringing round for cover at 7am.
Cover suggested from staff already available, ratio-checked.
A folder of certificates you hope is current.
Every expiry tracked and chased before it lapses.
Invoices rebuilt by hand each month.
Billing raised from real hours, NCS and ECCE applied.
Guessing next term's occupancy.
Forecast from bookings, leavers and the waiting list.
The comparison
Three ways to run a childcare service.
Paper and a phone. A stack of apps that each know one thing. Or one system where the rota, the ratios, the register and the invoices are the same set of facts.
Finding cover at 7am
No toolsEleven phone calls from the car park, and a room that opens a person short.
A patchwork of toolsA rota app that doesn't know who's certified, who's on leave, or who's already over hours.
AcornCloudRatio-safe cover suggested from staff already available, approved in a tap.
Knowing your ratios right now
No toolsA clipboard count at the door, twice a day.
A patchwork of toolsA check-in app in one tab and your ratio rules in your head.
AcornCloudLive ratio for every room on every screen, with an alert before it slips.
Filling a free place
No tools“I'll check the book and come back to you.” Two days later.
A patchwork of toolsA waiting list spreadsheet and an enquiry inbox nobody quite owns.
AcornCloudFree places by room and week, offered while the family is still in the hall.
Keeping certificates current
No toolsA folder you hope is current, and a surprise at the inspection.
A patchwork of toolsA tracker you update when you remember, in a different format to the last one.
AcornCloudEvery expiry chased before it lapses - the staff member reminded, and you if they don't.
Getting the month billed
No toolsInvoices rebuilt by hand, subsidies worked out on a Sunday evening.
A patchwork of toolsHours exported from one app, re-keyed into another, reconciled by hand.
AcornCloudBilling raised from registered hours with NCS and ECCE applied, reminders sent for you.
Closing an incident
No toolsTwenty-three forms in a folder, unsigned, chased for a fortnight.
A patchwork of toolsA form app the parent can't sign, so the paper follows it around anyway.
AcornCloudLogged with a photo, reviewed by you, signed by the parent the same evening.
An inspection landing on a Tuesday
No toolsBox files, a late night, and hoping.
A patchwork of toolsSix exports in five formats, stitched together the night before.
AcornCloudAttendance, ratios, incidents, medicines, policies and vetting as one dated pack.
Your week
~14 hrson admin, and the two hours after the last child leaves.
~9 hrsplus the re-typing between four systems.
~3 hrsdeciding things, with the numbers already gathered.
Typical of the services we onboard, and consistent with the six hours a week managers tell us they get back. Your week will vary with size, staffing and how much you already automate.
Built for managers
Everything you decide in a day, in one place.
Six decisions you make before lunch, each one with the numbers already gathered.
Rotas & Cover
Build a rota that respects ratio, leave and cost - and fills a sick day in a tap.
Priced and ratio-checked as you build
Compliance & Inspections
Policies, training and vetting tracked to their expiry, with a Tusla pack on demand.
One dated pack, any day of the week
Fees, Funding & Debtors
Invoices from registered hours, subsidies applied, reminders sent for you.
NCS and ECCE applied automatically
Multi-Site Oversight
One login across every service, with the same numbers side by side.
Group view, or one site at a time
Team & Family Comms
Announcements to staff, one thread per family, read receipts you can point to.
Nothing lost in a WhatsApp group
Multi-site
Two services or twenty, same morning glance.
Compare occupancy, staff cost and collection rates side by side, then drop into any room in a click.
- Group view, or one site at a time
- Role-based access, full audit trail
- Board-ready reports without a rebuild
Occupancy, side by sideThis week
Galway City
94 children · 21 staff
96%94 children · 21 staff
Salthill
71 children · 16 staff
94%71 children · 16 staff
Tallaght
59 children · 14 staff
88%59 children · 14 staff
Everything done in a few clicks. Much easier to use than our old software. Can’t wait to see it develop further over the upcoming years.
What managers ask us first.
The four that come up before anyone opens a feature list.
Something else on your mind?Ask us on the call - thirty minutes, your rooms and your numbers.
Educators work from the tablet on the wall - check-ins, diaries and incidents are a few taps. Most rooms are comfortable by day two, and we run a short session with your team during setup.
Yes. Ratios, age bands, opening hours and session types are configured per room and per site, so alerts match how your service actually runs.
We import children, staff, rooms and balances from your current system or a spreadsheet. Historic records stay searchable, and nothing is retyped.
Attendance, ratios, incidents, medicines, policies, training and vetting all export as one dated pack. Inspectors get the evidence; you keep the morning.
See your own Tuesday on AcornCloud.
Thirty minutes, your rooms and your numbers - no slide deck.